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2014

Parliamentary Procedure

Parliamentary Procedure

Parliamentary procedure refers to the rules of democracy—that is, the commonly accepted way in which a group of people come together, present and discuss possible courses of action, and make decisions.

Parliamentary procedure is used by all types of decision-making bodies on a daily basis: school boards, homeowners' associations, city councils, and non-profit boards of directors, for example. Parliamentary procedure also defines what duties people typically have when they are elected the president, secretary, or treasurer of an organization.

Fundamentally, parliamentary procedure defines how groups of people, no matter how formal or informal, can most effectively meet and make decisions in a fair, consistent manner—and make good use of everyone's time. Even a basic background in parliamentary principles can help you and your organization hold more efficient meetings.

Robert's Rules of Order Newly Revised
The National Association of Parliamentarians bases its opinions and instruction upon Robert's Rules of Order Newly Revised. The most widely used parliamentary authority in the United States, this book (often abbreviated RONR) was first published as the Pocket Manual of Rules of Order for Deliberative Assemblies in 1876. Since then, the book has been expanded and updated several times, incorporating solutions for countless meeting situations and acknowledging both societal and technological changes that affect the way business is conducted. The current edition of this book is Robert's Rules of Order Newly Revised, 10th edition (2000).

What is Parliamentary Procedure?

Definition
Parliamentary procedure, often used interchangeably with "parliamentary law," is more correctly defined as parliamentary law in combination with the rules of order that a given assembly or organization has adopted.

Parliamentary law is:

·                     rules of the game of democracy.

·                     rules that govern procedures by which civil and criminal laws are made and adopted.

·                     rules and customs that govern deliberative and decision-making assemblies and organizations.

The term rules of order refers to written rules of parliamentary procedure formally adopted by a group of people or by an organization. These rules relate to the orderly transaction of business in meetings and to the duties of officers in facilitating the conduct of business. Written rules of order help ensure that the organization functions smoothly and that questions about procedure can be resolved quickly and fairly. An organization's rules of order may include bylaws, standing rules, policy manuals, and other rules.

Objectives    Parliamentary procedure

·         establishes the purpose and structure of organizations;

·         defines membership classifications, rights, and obligations; and

·         defines rules and procedures for conducting business.

Principles
Parliamentary law is based upon

·         the will of the majority;

·         the right of the minority to be heard;

·         protection of the rights of absentees;

·         courtesy and justice for all; and

·         consideration of one subject at a time.

The Use of Parliamentary Procedure

Why use parliamentary procedure?
A knowledge of basic parliamentary procedure prepares a member of any organization to be more effective when participating in business meetings, and allows the member to understand and support the fundamental principles of parliamentary law.

Robert's Rules of Order Newly Revised provides perhaps the best summary of the broad benefit of parliamentary law to organizations:

"The application of parliamentary law is the best method yet devised to enable assemblies of any size, with due regard for every member's opinion, to arrive at the general will on the maximum number of questions of varying complexity in a minimum time and under all kinds of internal climate ranging from total harmony to hardened or impassioned division of opinion." (RONR, 10th ed., p. xlviii)

In other words, while parliamentary procedure cannot guarantee that every member of an organization is pleased with the outcome of a decision, it aims to ensure that every member is satisfied by the manner in which the decision was made, and that the organization makes decisions efficiently but with consideration for every member's opinion.

Who uses parliamentary procedure?
Countless organizations use parliamentary procedure every day. Consider these examples:

Government and civic organizations

• U.S. Congress
• State legislatures
• City and county councils
• School boards
• Homeowners' associations

Corporations

• Boards of directors
• Shareholder meetings

Non-profit organizations

• Fraternal organizations
• Charitable organizations
• Churches
• Clubs
• Unions
• Professional organizations

Parliamentary Basics
While a thorough treatment of parliamentary procedure cannot be condensed onto a few Web pages, there are some basic components of effective meeting procedure that can help anyone improve their participation in or facilitation of business meetings. After reviewing these basics, explore how to learn more through participation in NAP-sponsored activities, and through the products and services that NAP provides.

Deliberative Assemblies
Parliamentary procedure is generally applied to the meetings of deliberative assemblies. A deliberative assembly has the following distinguishing characteristics:

·         It is an independent or autonomous group of people meeting to determine, in full and free discussion, courses of action to be taken in the name of the entire group.

·         The group is large enough—usually more than a dozen people—that a degree of formality is needed to make decisions efficiently.

·         People having the right to participate (the members of the assembly) are generally free to act within the assembly according to their own judgment.

·         In any decision made, the opinion of each member present has equal weight when voting; when a member votes, he or she joins others in assuming direct personal responsibility for the decision when voting on the prevailing side.

·         If a member does not agree with the decision of the body, this does not constitute withdrawal from the body.

·         If there are absentee members—as there usually are—the members present at a regular or properly called meeting act on behalf of the entire membership, subject only to whatever limitations are established in the body's governing rules.

Types of Deliberative Assembly
The deliberative assembly may exist in many forms. Among the principal types are:

·         mass meeting

·         local assembly of an organized society

·         convention

·         legislative body

·         board

(For more information on the specific characteristics of each of these assemblies, consult Robert's Rules of Order Newly Revised.)

Copyright by National Order of Parlimentarians 2006

Parlimentary Procedures

FIVE BASIC PRINCIPLES OF PARLIMENTARY PROCEDURE

§  Only one subject may claim the attention of the assembly at one time.

§  Each proposition presented for consideration is entitled to full and free debate.

§  Every member has rights equal to every other member.

§  The will of the majority must be carried out, and the rights of the minority must be preserved.

§  The personality and desires of each member should be merged into the larger unit of the organization.

DEVELOPING AN AGENDA OR ORDER OF BUSINESS

It is customary for every group to adopt a standard order of business for meetings.

When no rule has been adopted, the following is the order.

                               I.            Call to order

                            II.            Reading and approval of minutes

                         III.            Reports from officers and standing committees

                         IV.            Unfinished business

                            V.            New business

                         VI.            Program

                      VII.            Adjournment

MOTIONS

The proper way for an individual to propose that the group take a certain action is by "making a motion". The following is the process for handling a motion:

1.      A member rises and addresses the presiding officer for recognition

2.      The member is recognized

3.      The member proposes a motion

4.      Another member must second the motion

5.      The presiding officer states the motion to the assembly

6.      The assembly can now discuss or debate the motion. Only one person at a time may speak. They must first be recognized by the presiding officer.

7.      The presiding officer takes the vote on the motion. Voting can be done by voice, show of hands, or balloting.

8.      The presiding officer announces the result of the vote.

9.      The floor is now open and another motion can be proposed.

When discussing the motion, preference should be given to:

1.      The person who proposed the motion

2.      A member who has not yet spoken to the motion

3.      A member who seldom speaks to one who frequently addresses the assembly

4.      The presiding officer should try to alternate between those favoring and those opposing the motion.

Discussion must be confined to the question that is "before the house".

AMENDING A MOTION

The purpose of the motion to amend is to modify that has already been presented in such a manner that it will be more satisfactory to the members.

Methods of amending:

§  By addition or insertion-- to add something to the motion which it did not contain.

§  By elimination or by striking out-- to subtract or eliminate something from a motion that was originally part of it.

§  By substitution-- this method is a combination of the first two methods, since in amending by substitution something is stricken, and something is inserted in its place. The substitution portion may consist of a word, a phrase, a clause, or an entirely new motion.

The most important principle to understand in connection with any form of the motion to amend is that an amendment "MAY BE HOSTILE, BUT IT MUST BE GERMANE".

§  By hostile is meant opposed to the spirit and aim of the motion to which it is applied.

§  By germane is meant having direct bearing upon the subject of the motion, that is, relevant or relating to it.

An amendment may be opposed to the actual intent of the original motion and, in fact, nullify it, but if it relates to the same subject matter, it is germane.

TYPES OF AMENDMENTS

§  Amendment of the First Rank -- an amendment to a motion

§  Amendment of the Second Rank -- and amendment to the amendment. (The amendment to the amendment must modify and relate directly to the amendment and NOT to the main motion, otherwise it is OUT OF ORDER).

No amendment beyond that of the Second Rank is possible. It is never in order to propose more than one amendment of each rank at one time. If one desires to amend two separate and unrelated parts of a motion, this must be done by two amendments of the first rank, and one must be voted upon before the other is proposed. It is possible, however, to have a motion, one amendment to the motion (amendment of the first rank), and one amendment to the amendment (amendment of the second rank) before the assembly at once. Until the amendment of the second rank has been voted upon, no other amendment of the first rank can be proposed.

ORDER OF VOTING ON AMENDMENTS

§  Amendments are voted upon in inverse order; that is, the one of second rank is disposed of first.

§  Discussion is held and the vote taken upon the amendment to the amendment (amendment of the second rank).

§  Discussion is called for and the vote is taken upon the amendment to the motion (amendment of first rank).

§  When the vote on this has been taken, discussion upon the origional or main motion as amended is opened and when completed a vote is taken upon it.

Parliamentary Procedures at a Glance

TO DO THIS:	YOU SAY THIS:	MAY YOU INTERRUPT THE SPEAKER?	MUST YOU BE SECONDED?	IS THE MOTION DEBATABLE?	IS THE MOTION AMMENDABLE	WHAT VOTE IS REQUIRED?
Adjourn the meeting	"I move that we adjourn"	No	Yes	No	No	Majority
Recess the Meeting	"I move that we recess until..."	No	Yes	No	Yes	Majority
Complain about noise, room temp, etc.	"point of privilege"	Yes	No	No	No	None, Chair Decides
End Debate	"I move the previous question"	No	Yes	No	No	2/3 Vote Required
Postpone consideration of something	"I move we postpone this matter until..."	No	Yes	Yes	Yes	Majority
Have something studied further	"I move we refer this matter to a committee"	No	Yes	Yes	Yes	Majority
Amend a motion	"I move that this motion be amended by..."	No	Yes	Yes	Yes	Majority
Introduce Business (a primary motion)	"I move that..."	No	Yes	Yes	Yes	Majority
Object to procedure or to a personal affront	"Point of order"	Yes	No	No	No	None, Chair Decides
Request Information	"Point of Info."	Yes, if urgent	No	No	No	None
Ask for a vote by actual count to verify a voice vote	"I call for a division of the house"	No	No	No	No	None, Unless someone objects
Object to considering some undiplomatic or improper matter	"I object to consideration of this question"	Yes	No	No	No	2/3 Vote Required
Take up a matter previously tabled	"I move we take from the table..."	No	Yes	No	No	Majority
Reconsider something already disposed of	"I move we now (or later) reconsider our action relative to..."	Yes	Yes	Yes, if original motion is debatable	No	Majority
Consider something out of its scheduled order	"I move we suspend the rules and consider..."	No	Yes	No	No	2/3 Vote Required
Vote on a ruling by the chair	"I appeal the chair's decision"	Yes	Yes	Yes	No	Majority

§  The first 8 motions or points are listed in established order of precedence. When any one of them is pending, you may not introduce another that is listed below it, but you introduce another that is above it. The next 8 motions, points, and proposals have no established order of precedence. Any of them may be introduced at any time-- except when the meeting is considering one of the top three matters (motion to adjourn, motion to recess, point of privilege).

§  In the case of noise, temperature complaints, any resulting motion is debatable.

§  When a division of the house is called for, they must be called for before another motion is started. If someone objects, the majority vote is required. 

Memorization Method for Declaration of Independence

https://www.youtube.com/watch?v=XkhiPxOkKhM

First semester: MOCK LIBERTY BOWL. STUDY!

1. Who wrote down the first ice cream recipe in America? Thomas Jefferson who ate it in Paris.
2. Who invented bifocals, swim fins, lightening rod and odometers?  Ben Franklin
3. Who set up the patent office in America?  George Washington
4. Who was the only President who held a patent?  Abraham Lincoln
5. Born out of wedlock in the British West Indies, abandoned by his father and orphaned by age 11, this patriot was educated at Kings College, aka Columbia.    Alexander Hamilton
6. Who in 1777 fought in Aide de Camp to Washington?  Hamilton
7. Constitution Convention from NY delegate?  Hamilton
8. In 1801 whose son was killed in a duel defending his father’s honor?  Alexander Hamilton
9. July 11, 1804 despite shooting his gun up into the air, who was killed in a duel with Aaron Burr?  Alexander Hamilton
10. Who was the youngest member of the Continental Congress?   James Madison
11. Who was known as the Father of the Constitution?  James Madison
12. Who was the instigator of the Virginia Plan --a house of representatives and a senate?  Madison
13. Who instituted the idea of checks and balances in the Constitution?  Madison
14. What is more often cited than any other primary source by modern day judges, attorneys, historians and political scientists as a major contemporary interpretation of the Constitution?  The Federalist Papers 
15. Name one of the three writers of the Federalist papers?  James Madison, Alexander Hamilton, Jay
16. Federalist Papers were made up of how many articles/essays?   85
17. How many articles of the Federalist Papers were written by Alexander Hamilton?  51
18. Who introduced the Bill of Rights for transparency in government?  James Madison
19. Who married the shopper extraordinaire and party giver who was 21 years younger than her husband and who organized the first inaugural ball?   Dolly Madison
20. Which soft spoken American president , at 5’4” who never weighed more than 100 lbs, was the smallest man ever to occupy the White House? James Madison
21. Who was the first Secretary of the Treasury and who designed the first Treasury Department and is on the ten dollar bill?  Alexander Hamilton 
22. Who created the first national banking institution in America and what was it called?   Alexander hamilton, The Bank of the United States
23. In the midst of the war of 1812, the British came into Washington and burned what important building?   The executive mansion and it was later rebuilt and called the White House
24. Who was the first Secretary of State under Washington? Thomas Jefferson 
25. What was the single most important piece of legislation passed by the earlier Continental Congress other than the Declaration of Independence?  It established precidents like slavery in the new territories.  Northwest Ordinance  

George Washington Illustrated Biography Quiz 3

Quiz Three  -  Pages 102 to 172     Chapters 13-20

1. Battle of Bunker Hill happened what date?  How many casualties and what famous words were spoken by the commander of the Continental Army?   P 98-99
2. What date did Washington take charge of the continental army?   p 103
3. The army was in disarray because how did the troops get their commanders? P 103
4. How were the commanders acting toward the enlisted men?  P 103
5. How many of the people in America were still loyal to the King of England?   P 104
6. When Washington took over the army what new rules were initiated? P 104
7. What was Washington’s religious regimen and what did he change for the men?  106 & 104
8. What happened at Dorchester Heights and what happened to General Howe’s army.  P 108
9. How did Patriots in America treat Tories?   P 111
10. Who was the spy Thomas Hickey and what was his end?  P 111-112
11. At the second Continental Congress what document was ratified?  P 112
12. In Bowling Green, what happened to the statue of King George?  P 113
13. Who were the victors in the Battle of Harlem Heights and the Battle of Long Island and the Battle of Fort Washington? P 115-116, 118
14. Who was Nathan Hale?  And what quote was he famous for?  P 117
15. Who was injured at the Battle of Trenton who would live and become President?  P 120
16. At the Battle of Princeton, how many casualties were on both sides.
17. Washington had his army inoculated for what disease?  P 122
18. September 1777 was the date of what battle?  P 123
19. How many casualties at the Battle of Philadelphia?  P 124
20. Battle of Germantown, what happened to the lieutenant carrying the surrender flag?  P 124
21. The battles of Freemans farm were also called the battle of what site in New York.  P 125
22. Name the 1778 Treaty the French signed that led the Americans to ultimate victory p 126
23. What were the conditions of Valley Forge in the winter of 1777-1778?   p 128
24. What did Martha Washington do for the men? 
25. How many men to a cabin, how much clothes, how many horses died?
26. Baron Friedrich Von Steuben was from what country?  And spoke what language?
27. What was his main purpose in the war?
28. How did he teach the frontiersmen to shoot?  P129
29. Which two treaties did the French sign in May 1778?  P 130
30. What was the last major battle of the Revolution in the North?  P 130
31. At the Battle of Monmouth why did General Washington “curse” General Lee?  130-33
32. How many men died of heat that day?  What else died?  P 132
33. What nickname was given to Mary Hayes at this battle? 
34. Though the British won the battle, how did the battle end?  P 133
35. What was the last major battle of the Revolution in the North?  P 134
36.  By 1780 who besides America was at war with Britain? 135
37. Winter of 1778 what was the war’s biggest problem?  P 136
38. 1779 was a moneyless year.  Which two men funded the war?  139
39. How did the 39 women use the money collection for the war effort?  P 139
40. Winter 1779-80 Washington said, “Soldiers eat...”  What kind of food?   P 139
41. What was the traitor, Benedict Arnold told that American’s would do with his leg if he was ever captured?  P 141    Which of his treasonous companions was hanged?  P 141
42. What was the last important battle for the British in the south?  P 144
43. What battle happened on September 5 1881 that ended the Revolution for the US?  P 145
44. On Sept. 9 Washington arrived at Mount Vernon.  It had been how many years?    P 147
45. In the battle, Cornwallis was holed up in whose house?  Who ordered it fired upon?  P 148
46. Who desperately tried to escape but a storm stopped him?
47. What day were the articles of surrender signed?  P 150
48. What was the tri-toast at the dinner of generals after the surrender?  P 150
49. When the people of London heard of the surrender a riot broke out.  How did it end?  P 151
50. Which four commanders were English and how many did the American’s have? P151
51. What was the treaty of Paris?  P 151
52. Washington’s aide was ill.  Who was he, how old was he; how many children? P 153
53. What did Washington refuse to do when Colonel Nicola asked him to?  P 156
54. How much was Washington reimbursed for his expenses in the war? P 158
55. What gifts were given by Spain and France to the Mt. Vernon estate?  P 163
56. Find three examples of Washington’s punctuality, and caution in business dealings. P 164
57. Did retirement afford privacy to Mr. and Mrs. Washington?  What did his diary say? P 166
58. How was Washington’s physical health?  P 168
59. Benjamin Franklin respected Washington so much that he left him what in his will?  P 169
60. What percentage did the Convention decide was the “person value” of a slave?  P 170
61. Who was President of the Constitutional Convention?  Who signed the new Constitution first? P 171 
62. What happened Feb 4, 1789?  P 172

George Washington Illustrated Biography Quiz--Book of the Month

READ !   READ !!  READ!

If your goal is to complete the next reading assignment, our recommendation would be to READ!

It's important because this book is BIG!  Heavy and full of pictures, not hard.

It's available at eleven library locations and for reserve HOLD to pick up.

GET THE BOOK and EARN THE CANDY CHALLENGE!

We begin it discussing it this week.

1.http://tccl.bibliocommons.com/search?t=smart&search_category=keyword&q=george+washington+illustrated&commit=Search&searchOpt=catalogue

George Washington Illustrated Biography Quiz 1

Pages 1-40    Chapters 1-7

1.       What year was George Washington  to cross the Delaware.
2.       When Washington came into Philadelphia who made up the honor escort?  p4
3.       What happened in the New York Bay on that day?

4.       Who, of all the American Presidents was educated the least?    Who acted as his mentor?

5.       What date did the inauguration take place?   Who was the Vice president?p8

6.       What was the War of Jenkin’s Ear?    And what did it have to do with Geo. Washington?

7.       What year were the ballots cast of the first Electoral College.

8.       Did George Washington wear a wig and dentures?

9.       When the British minister compared his King George III to the sun and then Minister France said his king, Louis XVI to the moon what did Benjamin Franklin say in his toast about the American President?

10.   Geo Washington was born on what modern date?   P 17

11.   From whom Did George inherit Mt. Vernon?  How?

12.   Who were his  parents?   How and when did his parents die? p 17

13.   What day were the electoral  ballots opened?

14.   How tall was George Washington?

15.   What month did George’s mother die?  What was  Mrs Washingtons first name?

16.   Who wrote to tell George W the news of the vote of the electoral college. p 1

17.   What freak summer event happened to George’s mother when she was pregnant with him that made her worry for the unborn baby? p 17

18.   Washington loved dating with pretty young women.  He compared dancing to war and said it was what? p 38

19.   What colony was George born in? p 20

20.   How many siblings and half-siblings did he have? p 22

21.   How was Washington educated as a child? p 23

22.   Who wrote stories about Washington as a child and invented the cherry tree story? p 24

23.   How did Washington attract small pox. p 40

24.   What real story had to do with George riding a wild horse? And who did he relate it to? p 28

25.   On the advice of her brother, Mother Washington refused to let George do what when he was fourteen? p 30
1. 1776, Dec. 25th night
2
3
4  Washington,
5  Apr 30, 1789,   John Adams
6
7   1776, February
8   ivory dentures, yes, wooden, no and no wig ever.
9. Washington is as Joshua of old who commanded the sun and moon to stand still and they obeyed him.
10  Feb 22, 1732
11 From his half sibling Lawrence when he died and his daughter/heir Sarah also.
12Augustine and Mary Washington
13
14
15
16  John Langdon, Pres of the Senate
17 A lightning strike killed the girl next to her.  Her knife and fork she held melted.
18  It is a "gentler conflict."
19  Virginia
20  Three halfs and 6 full siblings
21.  Self educated
22. Mason Locke Weems and early biographer
23  At a party
24  It bucked and bucked and died on the spot.  His mother. she said I rejoice in a son who tells truth.
25. Join the navy.